Purpose Of Forms

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Hi and welcome students today's tutorial is going to cover Microsoft Access 2016 and how to create queries forms and reports let's go ahead and get started so today's lesson I have two tables in Microsoft Access and I have one that's called inventory right here and if I double click it to open it up you can see that the table contains various information on what looks to be like a snack bar it may be a local park and it has different information on what the items are what the category is the price the quantity in stock things like that and then if I close this table and I open up the inventory storage table you could see the categories the storage room and the location so that way we can quickly find the goods that we're selling at this snack bar all right so one of the things I'm going to do here is I'm going to show you how to create a query based off of this table right here and so we have an inventory table right here and let's say your boss comes up to you and your boss says I want to know the item the price and the quantity in stock for that you know that particular for any particular item so you say all right I could do that so we go ahead and close this table and we can actually create a query that more or less has just that information on it nothing else that we don't need so the way that you do that or the way that you create any object in Microsoft Access is you go right here to the create tab then in the create tab you'll see all kinds of groups in here I've already created tables so I'm not gonna go over that one in today's lesson but then you see this one right here queries ok and if you hover over these two right here it says show the query wizard which helps you create a simple query crosstab query find duplicates or find unmatched ok so if you've never created a query before you should check out query wizard because it'll kind of guide you through the steps now if you have created a query before and you kind of know a little bit more about what a query is and what a query does is you could go right here to query design and this says create a new blank query and query design well the good thing about this one is that if you know how to use it you just go ahead and click it right there and it'll take you to this show table dialog box now the scenario that I said earlier was your boss wanted to know the item name the quantity in stock and the price of that item well that's all in our inventory table so I could click right here.

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FAQ

What is the purpose of a form in a database?
In a database context, a form is a window or screen that contains numerous fields, or spaces to enter data. Each field holds a field label so that any user who views the form gets an idea of its contents. A form is more user friendly than generating queries to create tables and insert data into fields.
What is a form used for in a database?
A form in Access is a database object that you can use to create a user interface for a database application. A "bound" form is one that is directly connected to a data source such as a table or query, and can be used to enter, edit, or display data from that data source. This article focuses primarily on bound forms.
What is the purpose of forms?
A form is a document with spaces (also named fields or placeholders) in which to write or select, for a series of documents with similar contents. Also there are forms for taxes; filling one in is a duty to have determined how much tax one owes, and/or the form is a request for a refund.
What are forms and reports in a database?
The database forms/reports wizard allows you to generate a servlet that processes form or search data from generated HTML files, uses the data model and query file to retrieve data from a relational database, and merges this data with the generated JSP to display the results as a static report or an editable form.
What is the difference between a table and a form?
As nouns the difference between form and table. is that form is to do with shape while table is furniture with a top surface to accommodate a variety of uses.
What are the 4 main objects of a database?
Databases in Access are composed of four objects: tables, queries, forms, and reports.
Why are forms important in databases?
Providing those users with a form that contains just the necessary fields makes it easier for them to use the database. Think of forms as windows through which people see and reach the database. An effective form speeds the use of the database, because people don't have to search for what they need.
Why are forms used in a database?
A form in Access is a database object that you can use to create a user interface for a database application. You can use bound forms to control access to data, such as which fields or rows of data are displayed. For example, certain users might need to see only several fields in a table with many fields.
What is the importance of designing forms in Access?
Create a form in Access. Forms in Access are like display cases in stores that make it easier to view or get the items that you want. Since forms are objects through which you or other users can add, edit, or display the data stored in your Access desktop database, the design of your form is an important aspect.
How would you describe a form in a database?
In a database context, a form is a window or screen that contains numerous fields, or spaces to enter data. Each field holds a field label so that any user who views the form gets an idea of its contents. A form is more user friendly than generating queries to create tables and insert data into fields.